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3993 Huntingdon Pike Suite 110 Huntingdon Valley, PA 19006
Mon - Sat: 9:00 - 17:00
(866) 987-9898


Payroll Services

One Simple Package

You receive a complete payroll package each pay period. Included in your delivery are processed payroll checks with essential management reports and supplies, including:

  • Cash Requirements Report showing cash needs to meet payroll and tax obligations
  • Payroll Register including all deductions, taxes and year to date data Check
  • Reconciliation showing a list of net pay items to reduce accounting/GL input Tax
  • Report for Payroll clearly describing all tax liabilities
  • Tax Notices of tax liabilities and deposits needed to stay in compliance *
  • Payroll worksheets to record your next payroll.

* For businesses choosing to pay and file their own payroll taxes

Superior Client Service

Our Payroll Specialists average of over five years experience in payroll processing client services. Your dedicated rep has in-depth training in a variety of products that complement your basic payroll service. Additional product knowledge includes all software offerings including Time and Attendance, Human Resource Information Systems, Employment Screening and much more. No need to bounce back and forth between specialists when you can get all your answers quickly from one source. All of our client service specialists have instant access to our professional tax group [including a group of Certified Public Accountants and Certified Payroll Professionals], resulting in fast accurate answers to your tax related issues.

Flexibility – You choose who does what

Most of our services are available based on your preferences. Clients may choose to have Exact Payroll perform any combination of duties while maintaining control of the entire process. Some clients rely on our staff to hire new employees while they control the payroll submission process. This flexibility allows you to use your administrative staff efficiently without increasing labor expenses.

Security – Get more done with selective delegation

Full security options in both payroll and timekeeping allow you to delegate screen-level access to your staff based on their responsibilities. You can give

  • Your receptionist access to only the “who’s in” dot board for live data on who’s on premise
  • Your recruiter or hiring staff access to the applicant tracking area
  • Payroll data clerk access to input hours without visibility of pay rates or salaries
  • Accounting Department or off-site CPA access to run reports but not make employee changes
  • HR staff access to view HR only data including PTO balances either read only or full access
  • Employees read-only access to times worked, PTO, historical pay stubs and W2s

Work Flow – Create your own approval process

Use our systems to create your own approval process within your organization. It is quite common for the payroll manager to create and review periodic payroll data without having the authority to transmit the payroll for processing. In this scenario, the accounting department has final approval authority allowing them to confirm cash requirements and funds availability.

We offer a variety of submission options to match your business needs and style.

You can submit data directly to your Payroll Specialist by remote software, online, email, spreadsheet, phone, fax, timekeeping system or autopay.

Remote Software

Evolution™ allows you to automate and control your payroll process with bank level security. This flexible platform allows you to work at 32 Bit Windows® speed while insuring 128 Bit SSL Encryption. Evolution lets you work in real time because there is no need for data synchronization. You can preview your payroll instantly and make adjustments before submission. Take our online demo. For a more complete list of featured please open our feature document.

Online Client

Evolution™ online client is designed for small less complex payroll clients who want to access basic core functions 24/7. You can add and modify employee information, create and submit scheduled payrolls and run basic reports. Our online tax calculator allows you to calculate manual checks on the fly. No installation of software is needed. You can be up in running in seconds.


Our system can talk to your existing procedures and systems. We can accept an email with your payroll data. Using your existing spreadsheet formats is one feature that sets Exact Payroll apart from our competition. Simply send us your spreadsheet and your payroll will be available in minutes. We can also customize background programming inside existing spreadsheets to increase your efficiency/accuracy and reduce costs.


Like to do business with a personal touch? Your dedicated account manager will be familiar with your company and the uniqueness of your payroll. Exact Payroll can accept your payroll information over the phone at your convenience or we can call you at a specified time. You can even leave your payroll details for your dedicated account specialist after hours at your convenience.


Faxing your hours and pay items is most flexible. We provide you with detailed input worksheets listing all employees, salaries, rates, deductions and special notes. Simply fill in the hours by category, make special notes and fax. This service is available 24/7.

Time and Attendance System

Using one of our web based online timekeeping system allows clients [both large and small] to submit hours directly to our payroll staff. Resulting accuracy and time savings can be huge making an immediate impact on your payroll preparation process.


Auto Pay

For companies with payrolls that are the same each pay period, we can automatically process your payroll and pay your staff the same each time unless you tell us otherwise prior to your scheduled process date/time. Combining this feature with electronically delivery and/or self service can put your payroll on auto pilot.

We offer a variety of payment options to match your business needs and style.

You can pay via company check, direct deposit, trust check, payroll debit cards, or cash.

Company Check

Live payroll checks can be delivered in various formats. These checks are printed with your company banking information.

  • Stub Top open checks allow you to apply your signature prior to distributing
  • Sealed checks provide a mail ready format allowing quick distribution and mailing
  • Your company logo can be printed on each check
  • Signature options can help save time. Signature option is required for sealed checks
  • Check numbers can be started anywhere and run consecutively

Direct Deposit

Direct Deposit removes costly, manually processed paper checks. As a purely electronic method for transferring wages reducing human error resulting in a more efficient and accurate payday. Most employees appreciate the convenience, security, and reliability of direct deposit. It provides fast access to cash, eliminates a trip to the bank, and helps employees meet thier personal budget needs in a more timely manner.

Our direct deposit service allows employees to have all their wages deposited into one [or more] checking, savings or money market accounts Deposits can even be made to payroll debit card or child’s account or debit card.

Trust Check

Trust Checks simplifies your accounting entries and removes the time consuming task of reconciling your payroll checks. We debit your account once, draw employee payroll checks from our checking account, and ship them to you pre-signed and ready for distribution. The checks still have your company name at the top.

Trust Checks include our Positive Pay feature which allows your company to avoid the fraud risk associated with issuing many checks from your account. We take full responsibility for all unauthorized and fraudulent transactions to our payroll disbursement.

Positive pay is a cash management service offered providing a deterrent to check fraud by which banks compare a list of our issued checks with checks presented for payment. Suspicious checks are referred back to us for approval prior to being paid.

Payroll Debit Cards

According to the American Payroll Association, four million (4,000,000) paychecks are lost or stolen each year. A Visa branded debit/payroll card increases efficiency, savings and flexibility for both the employer and employees. Thousands of employers of all sizes offer Visa branded payroll cards as a way to help meet the diverse needs of their work force.

Visa estimates approximately 80 million people in the U.S. [about 25% of the US population] lack a bank account or access to a payroll debit card. These same workers receive about $1 trillion in annual income. Most of these people rely on cash transactions for everyday purchases. Our [guaranteed issue] Visa payroll card offers a safer more convenient option to paper payroll checks.


Many cash based business owners mistakenly believe that a payroll service can’t help because employees are paid cash. In fact, all employers are responsible for reporting wages, withholding and paying taxes and filing returns including accurate W2s and unemployment statements. Employees paid with cash can be issued vouchers summarizing their wages. Vouchers will show all typical wages, taxes and deductions plus a special cash payment notation/deduction denoting the cash payment.

Exact_Tax Payroll Tax Services

Payroll Taxes are an ever-changing federal and state regulation. Have Exact Tax, our payroll tax service, calculate and deposit payroll taxes and file your tax returns — as we do for hundreds of businesses across many different states — and help you feel confident that your tax obligations are in expert hands.

Exact_Tax helps you manage your payroll tax obligations, including:

  • Federal Income Tax
  • Employee/Employer Social Security
  • Medicare


All employers must withhold and deposit to the IRS federal income tax, social security taxes and Medicare Taxes. Exact_Tax can make these payroll tax payments on a quarterly, monthly, semiweekly or next-day basis as appropriate for your tax liability. We also meet federal EFTPS requirements for the employers who must make their payments electronically, and file Form 941 quarterly, or Form 944 annually, to reconcile taxes calculated versus taxes paid.

The federal Unemployment Tax Act (FUTA) established the employer tax for the federal unemployment program. Exact_Tax files Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return, that reports taxable wages paid during the year and reconciles your quarterly FUTA tax deposits.
Every employer that pays employee wages is required to withhold income taxes from each payment of taxable wages, if required by state or local taxing agencies. Exact_Tax transfers applicable state and local taxes on the check date and deposit them by the due date.
Exact_Tax will do all of the above but transfer Tax payments from your accounts to all agencies.
Exact Payroll and Exact_Tax does not require our clients to use our payroll tax service. If you choose, you’ll have the opportunity to handle your own payroll taxes — giving you more control over cash-flow management. Exact_Tax will provide you with your tax liability amounts and due dates.

State agencies require your business to report information about newly hired and rehired employees. We relieve you of the burdensome paperwork and reporting, and we’ll help file your company’s new hire reports with the correct agency within 15 days of the date of hire.

Our General Ledger reports allows you or your accountant to post payroll entries to QuickBooks® and sixty two (62) other popular accounting programs in seconds. We offer paper and electronic versions of each report. This service helps eliminate costly data entry time and errors. Data can be imported for any set of payroll periods desired making this service a life saver for those who have allowed their bookkeeping to fall a bit behind. Another key feature of this service permits the partial accrual of pay period(s) for year-end accounting purposes.

Providing the right benefits for your employees is critical to maintaining valuable team players. Flexibility and freedom of choice are important components of top notch benefits. Many payroll service bureaus will try to sell you their 401K solution. Exact Payroll provides full reporting and data exchange to most of the larger 401K third party administrators. See 401K interfaces for more details.

Union dues and benefit calculations and reporting are time consuming and unproductive. We code your union rules and reporting requirements resulting in automation of the entire process. Various union reports help you streamline the process at month end. Many unions will take our easy to read reports in place of the detail they request. In many cases we are able to duplicate the unions reporting requirements including graphics. As an added benefit, you are able to show employer paid fringe benefits on paystubs resulting in enhanced employee loyalty and productivity.

Correct names and SSNs on W-2 wage reports are the keys to the successful processing of your annual age report submission. One of our optional services relieves you of the work needed to check with the Social Security Administration. We transmit your employees’ data and receive a mismatch report. We send you the report with a full explanation of non matching items complete with suggested actions to remedy your issues.

Our SUI services help you spend less time on unemployment administration and avoid costly claims in the process. We take care of the details that can lead to real savings for your business: from processing claims, to recordkeeping, and uncovering ineligible benefit charges.

Keeping track of costs by department can be critical to monitoring the financial health of your business and certain product lines. When employees work in different departments and cost centers you should not have to spend hours or days tracking and accounting this information. Let us show you how easy it is to track, pay, report on and account for your labor costs.

Estimating jobs costs should not be left to guessing. With our job costing functions, you can track every penny for all labor related expenses. From time clock to payroll to accounting, we can help you track the job without skipping a beat. Our various job cost reports include payroll earnings, deductions, taxes (employee and employer), workers compensation, union fringe benefits and other user defined items. Job costing data can be exported to Excel® for further manipulation.

Jobs entailing government contracts most likely require weekly certified payroll reports. Preparing and submitting these reports can be tedious at best. When certified jobs are paid the payroll system uses job and wage data to populate your certified reports. Once a job has been identified as certified we automatically produce the certified payroll report for that week.

Local Courrier

If your office is in the metropolitan areas served by one of our offices, a local contracted courier will typically deliver your payroll by noon the day after processing.


For clients needing remote or early delivery, Federal Express represents the best alternative. Because we delivery many packages with FedEx, we are able to pass along very favorable delivery rates for most areas.


In some instances, United Parcel Service provides the most cost or time efficient option.

Print Back

*Same day payroll

This GO-GREEN option allows your company to avoid delivery charges altogether while helping the environment.   You can print your payroll checks and reports instantly on your local laser or ink jet printer.   Print-back also gives you more time to submit your payroll because you no longer have to plan for delivery.

Pick Up

*Same day payroll

If one of our office locations is convenient to you [or one of your employees] you can pick up your payroll on a regular basis.   If you have special needs periodically, payroll pick up can extend your deadline to submit and process payroll.

US Mail

If you still prefer paper but don’t need a rush delivery, we can mail your checks and reports.  This option is optimal when all employees utilize direct deposit.  US mail represents the least expensive way to receive a delivery of hard copy reports printed in our office.


*Same day payroll

Our VMR (Virtual Mail Room) GO Green option sends any report or pay stub to any combination of email addresses.  Payroll stubs can be sent direct to employees while any reports can be emailed to your payroll manager, accountant or pension provider.

Employee Self Serve

Save valuable time and reduce requests for pay stub and W2 copies by providing your employees with a Self Service option.  Employees can view and print pay stubs,  W2s and time off balances 24/7.